COVID-19

ERGC Covid-19 Club Safety Plan

Click Here for a downloadable .pdf copy of our ERGC Covid-19 Club Safety-Plan

Program Participation

  • Prior to participating in any programming, all participants, parents/guardians, and club personnel must complete required RGA forms.
  • Prior to entering the training facility, all individuals must fill out the Daily Screening Checklist. Daily checklists will be kept on file for two (2) weeks. Elena’s Rhythmic Gymnastics Club staff will be collecting electronic copies which are to be completed and submitted here: https://forms.gle/Jecm4UXvx6P6HNro9 .
  • Members will be asked to register and pay for all programming through our website at www.www.ergclub.org and by etransfer at accounting@ergclub.org. If the website is not accessible for members, they can call Elena Mager-Lukjanova at 780-903-0464 OR Elena Mager-Tetz at 780-200-2804 or email both at info@ergclub.org

Facility Access: Drop Off/Pick Up - August 2020 Competitive Workshops
To access ERGC programming at Edmonton Dance Factory, please adhere to the following procedures:

Address: Edmonton Dance Factory, 2764 Ellwood Dr SW #201, Edmonton

  • Drop off is available at Edmonton Dance Factory’s entrance: This is the BACK entrance of the “Bottle Depot” building. The studios are located on the second floor. The back entrance will lead gymnasts up a stairwell to the studios.
  • Only registered students will be allowed to enter the building. The waiting room will remain closed.
  • Gymnasts are to line up in the stairwell maintaining a physical distance of 2m between themselves and others by standing on the marked and taped “X”s.
  • All participants will exit the building through the same back entrance stairwell and must not congregate in groups when they get picked up. To facilitate this, please use the marked and taped “X”s
  • Parents/guardians will be instructed to drop off and pick up their children on time, outside without coming into the studio. Exceptions will be made for those parents/guardians with gymnasts under the age of 6 (those gymnasts can be escorted by ONE parent/guardian into the studio).
  • Class times are staggered to minimize numbers as participants enter and exit – gymnasts are encouraged to arrive no more than 5 minutes before classes and be picked up no more than 5 minutes after their classes end.
  • Outdoor belongings to be brought into the building must be limited and gymnasts will bring all items into the studio with them.
  • Please come dressed ready for class - do not plan to change at the studio whenever possible.
  • Parents/guardians will be instructed to tell their children to follow instructions of all Elena’s Rhythmic Gymnastics Club staff when entering and exiting the facility.

Facility Operations - August 2020 Competitive Workshops
Elena’s Rhythmic Gymnastics Club is adhering to the maximum occupancy set by the facilities it rents:

  • Edmonton Dance Factory (“EDF”): maximum capacity in Large Studio: 12 gymnasts
  • EDF has taped space markers in common areas and studios to ensure 2m physical distancing spacing requirements and they must always be adhered to.
  • Common eating area has been roped off
  • Change rooms are closed
  • Sections of the bathrooms are roped off to facilitate physical distancing. Bathrooms are not to be used as changerooms.
  • Avoid bringing unnecessary shared items to the gym.

Cleaning Procedures
For the August 2020 Competitive Workshops, ERGC is abiding by the Cleaning and Hygiene Procedures as set by Edmonton Dance Factory. EDF’s Cleaning and Hygiene Procedures state:

  • Full premises will be fully and professionally cleaned each evening
  • Disinfecting of high touch surfaces will occur between each cohort change. This includes desks, worktops, countertops, ledges, lobby benches, sinks, faucets, toilets, handrails, ballet barres, interior door handles, exterior door handles, stereo knobs/buttons/surrounding areas.

In addition, for the regular season, Elena’s Rhythmic Gymnastics Club will:

  • Ensure that when ERGC’s RG Carpets are used, they are cleaned according to the RGA Carpet Sanitization Guidelines.
  • When ERGC apparatus is used for recreational classes, they are sanitized between groups, and alternated so that no two back-to-back groups use the same apparatus.
  • Abide by the Cleaning Procedures set out by the facility it is renting.

Personal Hygiene Procedures
For the August 2020 Competitive Workshops, ERGC is abiding by the Cleaning and Hygiene Procedures as set by Edmonton Dance Factory. EDF’s Cleaning and Hygiene Procedures state:

  • Employees, contractors, students, and visitors will be advised to wash their hands upon entry and as often as needed, with soap and water for at least 20 seconds, or use approved hand sanitizer.
  • Hand sanitizing stations will be placed at points of entry to the business (i.e. lobby front desk) and at other locations in the business where people are known to place hands. Health Canada- approved hand sanitizer with greater than 60% alcohol content will be provided.
  • Avoid touching eyes, nose, and mouth; posters displayed in visible areas.
  • Encourage respiratory etiquette (e.g., coughing or sneezing into a bent elbow, promptly disposing of used tissues in the trash) is followed; posters displayed in visible areas.
  • AHS precaution and prevention posters will be clearly and visibly displayed in all appropriate area

In addition, Elena’s Rhythmic Gymnastics Club has determined that:

  • Handwashing or sanitizing will be required upon entering the facility, after using the washroom, and between apparatus changes.
  • Coach(es) will check that all athlete’s hands are sanitized before they enter the studio/gym space.
  • All participants should arrive dressed for their class and only bring what they need in a marked bag (e.g. full water bottle, hand sanitizer, yoga mat, slippers, socks, tensors, personal warm-up gear and apparatus, etc.).
  • Sharing of personal items including (but not limited to) food and beverages (e.g. water bottles) is forbidden.
  • Participants must use their own, sanitized yoga mats for activities that require them to sit or lay on the ground (regardless if RG Carpets are used as well)
  • Use of masks is required in the facility common areas, but not during physical activity in the studio/gym space itself.
  • Participants must exhibit good respiratory etiquette (i.e. sneezing/coughing into the crook of their elbow or a tissue, no spitting, no clearing of nasal passages) as well as refrain from touching their face

Communication
Elena’s Rhythmic Gymnastics Club will inform members (athletes, coaches, volunteers) of the new protocols (See Appendix 3) before their first practice, to foster confidence in the staff’s commitment to keep everyone safe. This will include information on club:

  • Screening protocols
  • Illness Policy (Appendix 2)
  • Personal hygiene requirements
  • Physical distancing requirements outside and inside the facility
  • Cleaning protocols
  • Programming changes (e.g. limitations on number of people permitted inside of the facility at once, policies regarding spotting, etc.)
  • Any parent concerns, questions, and communication will be addressed via email to info@ergclub.org
  • We have appointed Elena Mager-Tetz (elena.mt@ergclub.org / 780-200-2804) as a single point of contact to address all COVID-19-related communications, compliance, and coordination in the gym.

PLEASE NOTE: Insurance claims related to the transmission of COVID-19 will not be covered by RGA’s insurance policies. Prior to participating in any programming, all participants, parents/guardians, and club personnel must complete required RGA Waivers and Assumption of Risk Forms.

Staff Training
  • Formal and ongoing staff training at Elena’s Rhythmic Gymnastics Club will be provided to staff to address the COVID-19 Safety Plan and programming modifications.
  • Staff should contact their supervisor if have questions or concerns as they return to their roles.
  • It is recommended that coaches wear masks, especially if interacting with multiple cohorts.

Screening
  • Elena’s Rhythmic Gymnastics Club requires that prior to entering the training facility, all individuals must complete the Daily Screening Questionnaire. Questionnaires are time stamped when they are submitted, and the time stamp must be within 2 hours of the start of the participant’s registered class. Questionnaires will be held for 2 weeks (in case further investigation is required by AHS) and then deleted.
  • A parent/guardian must complete the online COVID-19 questionnaire for their participant aged 18 and under prior to coming to and ERGC programming (participants 18+ can complete their own questionnaire). This needs to be done each time the participant plans to attend and ERGC-run activity. It can be found https://forms.gle/Jecm4UXvx6P6HNro9 .
  • Please check your/the participant’s temperature prior to coming to the studio/gym. If they have any signs of fever (38 degrees or higher) please keep them home.
  • Individuals must stay home if they are unwell or if someone in their household is sick, even if the symptoms are mild. They must also stay home if they have knowingly been exposed to someone who is sick (Refer to Illness Policy – Appendix 2).
  • Individuals must not enter the facility or participate in any activity if they have, or someone from their household has, travelled outside of Canada in the last 14 days.

Physical Distancing
  • Unless part of a designated “sports cohort” (see “Gathering and Cohorts” https://www.alberta.ca/restrictions-on-gatherings.aspx), which will be confirmed by Elena Mager-Tetz with the participants if they shall be designated as such, everyone who is part of Elena’s Rhythmic Gymnastics Club programming must maintain, at minimum, physical distancing of 2 meters, at all times. This includes spectators and participants (unless members of the same household or cohort)
  • Coaching for all programs must be performed hands-free (no spotting). Spotting will only be done if a participant’s safety is at risk.

Scheduling of Activities
  • Elena’s Rhythmic Gymnastics Club will adhere to the Rule of Two at all times. This means that no one-on-one training (without an additional coach or parent present) will take place.
  • To meet provincial health officer requirements, groups sizes and scheduling are being adjusted.
  • Detailed attendance and membership tracking will be taken and kept on file.

Injury Protocol Requirements
  • If an injury occurs and physical distancing measures must be broken, all persons attending to the injured individual will put on a mask and gloves.
  • Elena’s Rhythmic Gymnastics Club will have personal protective equipment (PPE) on hand (gloves, masks), stored separately from  a well-stocked first-aid kits in case of emergency.

Illness Policy
In this policy, “Team member” includes an employee, volunteer, participant, or parent/spectator.
1. Inform an individual in a position of authority (coach, team manager, program coordinator) immediately if, you feel any symptoms of COVID-19 such as fever, chills, cough, shortness of breath, sore throat and painful swallowing, stuffy or runny nose, loss of sense of smell, headache, muscle aches, fatigue and loss of appetite.
2. Assessment
a. Team members must review the self-assessment signage located throughout the facility each morning before their shift/practice/activity to attest that they are not feeling any of the COVID 19 symptoms.
b. Managers/coaches will visually monitor team members to assess any early warning signs as to the status of their health and to touch base on how they are regarding their personal safety throughout the workday/practice/activity.
c. If Team Members are unsure please have them use the self-assessment tool Alberta Self Assessment Tool or through the COVID-19 AB Support App self assessment tool.
3. If a Team Member is feeling sick with COVID-19 symptoms
a. They should remain at home and contact AB Health Link at 8-1-1.
b. If they feel sick and /or are showing symptoms while at work, they should be sent home immediately and have them contact 8-1-1 or a doctor for further guidance.
c. No Team Member may participate in a practice/activity (in gym or outdoors) if they are symptomatic.
4. If a Team Member tests positive for COVID-19
a. The Team Member will not be permitted to return to the workplace/practice/facility until they are free of the COVID-19 virus.
b. Any Team Members who work/play closely with the infected Team Member will also be removed from the workplace/practice/facility for at least 14 days to ensure the infection does not spread further.
c. Close off, clean and disinfect their work/practice/facility area immediately and any surfaces that could have potentially be infected/touched.
5. If a Team Member has been tested and is waiting for the results of a COVID-19 Test
a. As with the confirmed case, the Team Member must be removed from the workplace/practice/facility.
b. The Public Health Agency of Canada advises that any person who has even mild symptoms to stay home and call the public health authority of Alberta.
c. Other Team Members who may have been exposed will be informed and removed from the workplace/practice/activity for at least 14 days or until the diagnosis of COVID-19 is ruled out by health authorities.
d. The workspace/practice/activity space will be closed off, cleaned, and disinfected immediately and any other surfaces that could have potentially been infected/touched.
6. If a Team Member has come in to contact with someone who is confirmed to have COVID-19:
a. Team Members must advise their employer/coach if they reasonably believe they have been exposed to COVID-19.
b. Once the contact is confirmed, the Team Member will be removed from the workplace/practice/activity for at least 14 days or as otherwise directed by public health authorities. Team Members who may have come into close contact with the Team Member will also be removed from the workplace for at least 14 days.
c. The workspace/activity area will be closed off, cleaned, and disinfected immediately and any other surfaces that could have potentially been infected/touched.
7. Quarantine or Self-Isolate if:
a. Any Team Member who has travelled outside of Canada or the province within the last 14 days is not permitted to enter any part of the facility and must quarantine and self-isolate.
b. Any Team Member with any symptoms of COVID-19 is not permitted to enter any part of the facility and must quarantine and self-isolate.
c. Any Team Member from a household with someone showing symptoms of COVID-19 is not permitted to enter any part of the facility and must quarantine and self-isolate.
d. Any Team Member who is in quarantine or self-isolating because of contact with an infected person or in families who are self-isolating, is not permitted to enter any part of the facility.

Outbreak Response
Elena’s Rhythmic Gymnastics Club is committed to the following process in the event of a COVID-19 Outbreak:

Early detection of symptoms will facilitate the immediate implementation of effective control measures. In addition, the early detection and immediate implementation of enhanced cleaning measures are two of the most important factors in limiting the size and length of an outbreak. An “outbreak” is two or more cases; a “case” is a single case of COVID-19.

1.       If a case or outbreak is reported, Elena Mager-Tetz will be the main point of contact for all parties. Elena Mager-Tetz has the authority to modify, restrict, postpone, or cancel any or all club activities.

2.       If staff (including volunteers) or a participant reports they are suspected or confirmed to have COVID-19 and have been at the workplace/activity place, Elena Mager-Tetz will implement enhanced cleaning measures to reduce risk of transmission. Elena Mager-Tetz may communicate with the facility operator to notify the facility right away.

3.       Elena Mager-Tetz will implement the illness policy (see Appendix 2) and advise individuals to:

a.       self-isolate

b.       monitor their symptoms daily, report respiratory illness and not to return to activity for at least 14 days following the onset of fever, chills, cough, shortness of breath, sore throat and painful swallowing, stuffy or runny nose, loss of sense of smell, headache, muscle aches, fatigue and loss of appetite.

c.        use the COVID-19 self-assessment tool at AB COVID-19 Self-Assessment Tool to help determine if further assessment or testing for COVID-19 is needed.

i.      Individuals can contact 8-1-1 if further health advice is required and 9-1-1 if it is an emergency.

ii.      Individuals can learn more about how to manage their illness here.

4.       In the event of a suspected case or outbreak of influenza-like-illness, Elena Mager-Tetz will immediately report and discuss the suspected outbreak with the Medical Health Officer (or delegate) at your local health authority. Implement your Illness Policy and your enhanced measures.

If Elena’s Rhythmic Gymnastics Club is contacted by a medical health officer during contact tracing, all individuals associated with the club must cooperate with local health authorities.

This document is based on Rhythmic Gymnastics Alberta’s Return to Sport Strategy and our Safety Plan can be found on our website. Further, our club is staying current with all requirements provided Provincial Health Offices, Regional Health Authorities, Alberta Health Services and RGA.

COVID-19 Updates

UPDATE August 5, 2020

Elena's Rhythmic Gymnastics Club is proud to announce that we are approved for reopening in-person classes by Rhythmic Gymnastics Alberta!

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May 8, 2020

We are now offering online classes for Recreational Gymnasts! Classes are on Zoom every Saturday for different age groups! Email info@ergclub.org for to register!

Competitive gymnasts have been training through online without interruption since March 23! We hold 2 classes/week for each of the three streams and are so impressed with our gymnasts' commitment and growth during these times! Way to go!

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March 18, 2020 4:00pm MST

Recreational Classes: All of our recreational programs are currently postponed. Members have been emailed in regards to next steps and future classes. We are currently keeping our "Spring 2020 Registration" open, without any obligation to pay of course, so that in the case the restrictions are lifted early and we are able to open classes this year, your spots will be safe and given priority.

Competitive Program: We are switching to video and distance-training for our competitive team and will proceed in this manner for as long as required. As a Club, we believe it is of utmost importance to continue supporting our gymnasts, not only for their physical health and well-being, but also to support them as part of our gymnastics family in this radically different time.  We will do what we can to ensure that gymnasts maintain good physical form, keep moving, and prevent re-injury once we can resume training, as well as offer support and motivation, celebrate their successes and offer a continued sense of community.

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March 15, 2020 9:30pm MST

Due to closures of Edmonton Schools and the Terwillegar Rec Centre, we in turn also need to cancel all of our classes for the remainder of the Winter Session (until March 21, 2020). As the closure of schools and rec centres is indefinite at this time, we are evaluating the best path forward, including what this means for the Spring Session. We will continue to keep our members informed via email. Thank you very much for your understanding.

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March 13, 2020 3:30pm MST

The health of our gymnasts, their families and our coaches is a priority at Elena's Rhythmic Gymnastics Club. As such, we have proactively decided to cancel ALL classes (competitive and recreational) for Friday, March 13 and Saturday, March 14. A decision on the classes for the last week of the Winter Session, March 17-21, will be made by Monday. We will continue to keep our members informed via email. Thank you very much for your understanding.