Terms & Conditions

Recreational 2021-2022 Terms & Conditions

1. Program Schedule: Programs typically run in 6-7+ week sessions throughout the year:
Fall Sessions: September - December | Winter Sessions: January - March | Spring Sessions: April - June | Summer Sessions: July - August
A recreational gymnast may register for all sessions or just seasonally. The number of weeks depends on the weekday the class is held and corresponding holidays.

2. Age Restrictions: The gymnast must be the minimum age within one month of the class start date for all programs. Any exceptions must be approved by the Head Coach.

3. Class Sizes: For in-gym classes, minimum class size is 6, maximum 16 gymnasts. Junior coaches are provided for larger classes. Classes and coaches are subject to change due to registration numbers and coaching availability.
*Exception: These numbers are adjusted to reflect current health measures in regard to the covid-19 pandemic

4. Session Fees: Session Fees for in-gym classes include Class Costs (as well as show costs & costumes if applicable) and the Registration Fee ($15/gymnast) that covers insurance & registration with Rhythmic Gymnastics Alberta & Gymnastics Canada Gymnastique. The Registration portion of the Session Fee ($15) is not refundable once classes have commenced and is included in all session fees to cover the cost of insurance & registration with RGA & GCG.

6. Payment plan: Session Fees must be submitted by e-transfer to accounting@ergclub.org PRIOR to class participation.

7. Waivers & Forms: DUE Prior to Start of Class. Participation will NOT be allowed without the following signed & submitted forms:
- Registration Form (Google Form)
- RGA Waiver (adults) /Assumption of Risk (minors),
- RGA Facility Declaration

8. Fundraising: There is NO FUNDRAISING OBLIGATION in the Recreational Program. However, the bi-annual Casino is the Club's most important fundraiser to keep class costs down. 2021-22 is a Casino year. For Casino years:
- Any shifts that are filled by recreational families are awarded a $50 credit per shift towards the gymnast's upcoming session fees. Contact info@ergclub.org if you would like to volunteer for the Casino.

9. Refunds & Cancellations (Recreational Program):    **All refunds that are approved and processed will be deducted a $5.00 administration fee.**

  • Cancellation prior to Session Start Date will be given a full refund of the Session Fee (Class Cost + Registration Fee)
  • Cancellation prior to the third (3rd) class will be given a refund for remaining classes in the session. The included Registration Fee of $15 will NOT be refunded after classes have commenced (see point 3 above).
  • Missed Class/Absence: A "missed class" refund will be CONSIDERED if notice is given 24 hours PRIOR to the class start time. No refunds are given for classes that will be missed WITHOUT 24 hours notice prior to the class start time.
  • No make up classes are allowed.

10. Additional In-Gym Class Terms:
10a. Absolutely No Parents, Friends or Family members are allowed IN THE GYM during training time. There are viewing areas available in most facilities that are open to parents/guardians. There will be special announced "Open Classes" where friends and family will be able to sit in during the class.
10b. Proper attire is MANDATORY for all training, shows and competitions and must be acquired and worn by the 2nd class in the session (Applies to in-gym classes only).

11. Additional Online/Virtual Class Terms:
11a. Please ensure the workout space is clear and non-slip.
11b. Parent/Guardian supervision and presence is encouraged!
11c. Please understand that registered participants will only be eligible for General Liability Coverage. Any costs that would normally be covered under the Sports Accident policy will not be covered for remote training.

12. COVID-19: Elena's Rhythmic Gymnastics Club will continue to follow best practices as outlines by the Government of Alberta and Rhythmic Gymnastics Alberta.
- Parents/Guardians and Participants can only attend in-person classes if they can successfully complete the "Covid-19 Alberta Health Daily Checklist" with a result that allows attendance to "school, childcare and/or other activities".
- Individuals must stay home if they are unwell or if someone in their household is sick, even if the symptoms are mild.
- Individuals must abide by all current AHS & Government of Alberta guidelines and regulations for quarantine and self-isolation requirements. Please "be the Reason we have a Season"!

Competitive 2021-2022 Terms & Conditions

Full Terms & Conditions will be available in the Competitive Handbook, provided at the Start of Season Meeting in early September. Noncompliance with the terms and conditions by parents and/or gymnasts may lead to the gymnast's withdrawal from the program.

  1. Program Schedule: The competitive program runs for the ENTIRE YEAR, from September to June, and it is a FULL YEAR commitment. For payment reasons only, the full season is broken down into three sessions:
    Fall Session: "September - December" - payment due Sep 1
    Winter Session: "January - March" - payment due Jan 1
    Spring Session: "April - June" - payment due Apr 1
  2. Session Fees: The session fees include the base training fees from September to June, group costumes for the Winter and Year End Shows, and Ballet instruction fees if applicable. They do not include the Membership Registration Fee (point 3). They also do not include individual gymnast registration for performing or competitive events, nor individual costs pertaining to suits, competitive outfits, training wear, team uniforms and apparatus. Fees must be submitted by the deadlines above and are accepted by 1) e-transfer to "accounting@ergclub.org" OR 2) cheque to "ERGC" OR 3) cash in labelled and sealed envelopes.
  3. Membership Registration Fee: The additional $60.00 Registration fee per gymnast per Sep - June season covers registration and insurance with Rhythmic Gymnastics Alberta and Gymnastics Canada Gymnastique. This is due Sep 1. This fee is NOT refundable once classes have started in September but is refundable prior to commencement of classes.
  4. Payment Plan: Payment can be made for the whole year (due Sep 1) or broken down into three session payments (due Sep 1, Jan 1, Apr 1) by e-transfer or by post-dated cheques. If paying by post-dated cheques, all cheques are due Sep 1. The Membership Registration Fee ($60) must be included with the Sept 1/Fall Session payment.
  5. Fundraising & CASINO: There is NO FUNDRAISING OBLIGATION in the Competitive Program, apart from supplying 2 shifts per gymnast for each bi-annual Casino. 2021-22 is a Casino year with the Casino taking place on Thursday October 14 & Friday October 15, 2021. For Casino years:
    - TWO (2) casino shifts PER competitive stream gymnast are required. ONE (1) casino shift per performing-only (i.e., gymnaestrada) stream gymnast
    - TWO $125 penalty deposit cheques (one PER obligatory shift), post-dated for Oct 1, will be collected in September. If required shifts are not fulfilled by families, the penalty cheques will be deposited.
    - For extra shifts that are filled by competitive or performing families, each shift will give a $75 credit towards the gymnasts' upcoming session fees.
  6. Waivers & Forms: DUE September 15. Participation will NOT be allowed without the following signed & submitted forms:
    - Registration Form (online),
    - Waiver of Commitment (Competitive Handbook),
    - RGA Waiver (adults) /Assumption of Risk (minors),
    - RGA Facility Declaration
  7. Volunteering: All families are required to participate in volunteer activities (organizing and helping with shows and competitions). All gymnasts must help with carpet setup and roll up. If parents wish to speed up the process, they are welcome to assist the gymnasts. These are not under the coach's responsibilities.
  8. Termination & Refunds: Session Fees (Fall, Winter, Spring) must be paid in full by the due dates. Written notice of termination must be received two (2) weeks prior to the beginning of the following session. No refund will be made for missed classes or for the CURRENT session.
    **All refunds that are approved and processed will be deducted a $5.00 administration fee.**
  9. Rescheduling & Cancellations: It is at the Head Coach's discretion to reschedule cancelled classes. The reality of cancelled classes has been incorporated into the session fees.
  10. Missed Classes: Make-up classes are not provided if the gymnast misses a class due to personal/individual reasons. Please contact the Head Coach for special circumstances.
  11. Each new gymnast will be under a 6-week trial period at the start of their competitive season. After this period, the Head Coach and Senior Competitive Coach may reassign the gymnast to another program/class if they deem it necessary.
  12. Absolutely No Parents, Friends or Family members are allowed IN THE GYM during training time. There are viewing areas available in some facilities that are open to parents. There will be special announced "Open Classes" where friends and family will be able to sit in during the class.
  13. Proper attire is MANDATORY for all training, shows and competitions. Proper attire and team uniforms are outlined in the Competitive Handbook. Gymnasts must be equipped with proper training attire and equipment by October of the training year. **Equipment must be pre-approved by coaches before purchasing.**
  14. COVID-19:
    Elena's Rhythmic Gymnastics Club will continue to follow best practices as outlines by the Government of Alberta and Rhythmic Gymnastics Alberta.
    - Parents/Guardians and Participants can only attend in-person classes if they can successfully complete the "Covid-19 Alberta Health Daily Checklist" with a result that allows attendance to "school, childcare and/or other activities".
    - Individuals must stay home if they are unwell or if someone in their household is sick, even if the symptoms are mild.
    - Individuals must abide by all current AHS & Government of Alberta guidelines and regulations for quarantine and self-isolation requirements. Please "be the Reason we have a Season"!